Do we pay per member of staff?

No. Every plan includes unlimited people records and unlimited user logins; the plans differ only in how many assets you can hold. A whole school's staff list costs the same as one person's.

Can we lend devices to pupils as well as staff?

KitLog records a named holder and does not care what that person's role is, so it works for a pupil loan. It is an equipment register rather than a school information system, so keep the record to what getting the device back requires.

Does a teacher need an account to sign a device out to them?

No. The person holding the device is a people record and never signs in — they simply receive the confirmation and any return reminders. Only colleagues who help run the register are invited as users.

Can we handle a trolley of thirty identical iPads?

Yes, as thirty assets with sequential tags — location prefixes auto-number them, so IPAD-001 to IPAD-030 is typed once. A single QR label sheet prints them all at once.

Schools & colleges

Every device signed out. Every device back.

Laptops and iPads go out to staff and classrooms all term. KitLog records every loan with a due-back date and condition notes, and chases returns so the office doesn't have to.

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Unlimited staff records
Due-back dates per loan
Printable QR label sheets
No per-user pricing

The register runs on the school calendar

A school's equipment year has a shape nothing else has: everything goes out in the first fortnight of September, half of it is meant back at each holiday, and a fixed number of colleagues leave on the same day in July because that is when resignations take effect. A loan book that is a paper form on a counter cannot survive that; a register with a due-back date per loan and automatic chasing can.

Sound familiar?

“Term ended. Where are the department iPads?”

“The loan book is a paper form nobody fills in.”

“A device comes back damaged and nobody signed anything.”

How KitLog handles it

Loans with due dates

Sign devices out to named staff with a due-back date; overdue loans are chased automatically.

Condition out and in

Record the state at sign-out and return — damage disputes end before they start.

Printable QR labels

Label every device; scanning opens its record and history.

Unlimited users

Every plan includes unlimited staff records and admin users — no per-seat pricing to outgrow.

Import from a spreadsheet

Bring the inventory you already keep; KitLog imports it in minutes.

A device, across an academic year

September: issue with a date on it
Sign each device out to a named member of staff with a due-back date — end of term, end of year, or the day of a trip. The member of staff gets a confirmation email and never needs a login.
Term time: label it so it can find its way home
Print QR label sheets and stick one on each device or trolley. Scanning a label with any phone camera opens that item's record and its history — no app, no scanner to buy.
Holidays: chase without writing the emails
Overdue loans are surfaced on the dashboard and chased by email automatically, so recalling a department's iPads is not a job somebody has to remember to do.
Damage: settle it with what was written down
Condition is recorded when the device goes out and again when it comes back, so “it was already like that” has a dated answer.
July: close the leavers properly
Set a leaving date for staff who are going and their page becomes a return checklist, with reminders at 14, 7 and 2 days before their last day.

When the business manager or a governor asks

The questions a school actually gets are about numbers, cost and custody — not about software. All four are answers the register already holds.

“How many devices do we have, and where are they?” The register CSV exports every asset with its tag, name, category, serial, status, current holder and their email, dates and cost.
“What did we spend, and when did we buy it?” Purchase date and purchase cost sit on each asset; the cost column exports as plain numbers so a spreadsheet can total it.
“Who had it when it broke?” Every assignment, return and condition note stays attached to the item, so the history outlives the person who kept the loan book.
“What is still out over the summer?” Overdue loans and leavers still holding kit are alerts on the dashboard, not a report you have to build.

Questions, answered

Do we pay per member of staff?: No. Every plan includes unlimited people records and unlimited user logins; the plans differ only in how many assets you can hold. A whole school's staff list costs the same as one person's.
Can we lend devices to pupils as well as staff?: KitLog records a named holder and does not care what that person's role is, so it works for a pupil loan. It is an equipment register rather than a school information system, so keep the record to what getting the device back requires.
Does a teacher need an account to sign a device out to them?: No. The person holding the device is a people record and never signs in — they simply receive the confirmation and any return reminders. Only colleagues who help run the register are invited as users.
Can we handle a trolley of thirty identical iPads?: Yes, as thirty assets with sequential tags — location prefixes auto-number them, so IPAD-001 to IPAD-030 is typed once. A single QR label sheet prints them all at once.

Simple pricing, whatever the sector

Starter is £9/month + VAT for up to 300 assets, Growth £39/month + VAT for up to 10,000. Unlimited users on every plan, a 14-day free trial with no card, cancel yourself anytime and a 30-day money-back guarantee.

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