Equipment checkout and loan tracking software

Check equipment out. Know exactly when it should come back.

Record every handover in seconds: which item went out, who received it, its condition and its due-back date. KitLog follows up when a return is late.

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KitLog equipment checkout screen with a person and due-back date
Real KitLog product screen

The handover is where equipment disappears

A register says what you own. Equipment checkout software records the moment responsibility changes. KitLog gives every loan a named holder, a date and an audit trail — then helps you get the item back.

What changes with KitLog

Two-click equipment checkout

Choose an item and a person, add the due-back date and condition, then confirm the handover.

Due-back reminders

Overdue equipment is surfaced to administrators and return reminders can be sent without maintaining a separate calendar.

Condition at both ends

Record scratches, missing accessories or other notes at checkout and again when the item returns.

People, teams, bundles and events

Issue one laptop, a reusable equipment bundle or an event kit while keeping a named person accountable.

A simple working routine

  1. Choose the equipment
    Find the asset by name, tag or serial number and open its checkout action.
  2. Name the responsible person
    Select the holder, add condition notes and set the due-back date if the loan is temporary.
  3. Return it cleanly
    Mark the item returned, capture its condition and keep the completed loan in the permanent history.

Start small. Keep every useful feature.

Starter is £9/month + VAT for up to 300 assets. Growth is £39/month + VAT for up to 10,000. Every plan includes unlimited users, reminders, imports, exports and QR labels.

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Questions, answered

Do staff need a KitLog account?
No. Administrators record the checkout; staff can receive confirmation and return emails without signing in.
Can I set a due-back date?
Yes. A checkout can include a due-back date, and late items are clearly identified for follow-up.
Can I record equipment condition?
Yes. Add condition notes when equipment goes out and when it comes back, preserving both in its history.
Is this GPS device tracking?
No. KitLog tracks custody, assignments and returns. It does not collect live GPS location data.

Choose the view that matches your job

Need the complete inventory behind each loan? See the asset tracker for small businesses.

IT teams can also see the device register and Cyber Essentials workflow.

When the return has a deadline attached to a person rather than a date, see how equipment comes back when an employee leaves — the reminder schedule, the limits, and a printable return checklist.

If the loan is a whole job rather than one item, see how event and production companies kit out a crew and get every case back.

For term-length loans and a July full of leavers, see how schools and colleges sign devices out across an academic year.