The device register your audit expects.
Cyber Essentials wants an asset register, and departing employees keep company laptops. KitLog is a device tracker for custody rather than location: who holds each device, since when, and its serial — not live GPS location. The register exports audit-ready.
Start free 14-day trial- Serial and tag per device
- Leaver reminders at 14, 7 and 2 days
- Device inventory CSV
- Full audit log
The register is a people problem wearing a hardware costume
Nobody loses a laptop from a rack. Devices go wrong at the handover — a starter is issued a machine nobody records, a leaver's last day passes with the MacBook still at home, a swap is made verbally. KitLog is a register organised around those moments: every device has one current holder, every change of holder is an event with a date, and the person leaving is chased before they go rather than after.
Sound familiar?
“Cyber Essentials wants an asset register. We haven't got one.”
“Someone left last month and their MacBook left with them.”
“The hardware spreadsheet was right — two years ago.”
How KitLog handles it
Cyber Essentials export
One click produces the device inventory your self-assessment answers rest on: owner, device, serial, status. No register format is prescribed and none is submitted — this is your working evidence.
Leaver offboarding
Mark someone as leaving and KitLog escalates return reminders at 14, 7 and 2 days before their last day.
Serial & tag tracking
Every device carries its serial, asset tag, purchase date and full assignment history — device tracking by custody, not by location.
Import your existing sheet
Upload the spreadsheet you already have — KitLog maps the columns and shows you exactly what it will create before touching anything.
Audit log
Every change is recorded: who assigned what, when, to whom.
A device, from unboxing to the next person
- Bring the spreadsheet you already have
Import CSV or Excel. KitLog proposes the column mapping, shows exactly what it will create before writing anything, and an import you regret can be undone as a batch. - Give it an identity
Asset tag, serial number, make and model, category, purchase date and cost. Tags can auto-number from a prefix, so LONDON-001 follows LONDON-002 without anyone keeping count. - Issue it to a named person
Assignment records the holder, the date, the condition and an optional due-back date. The holder gets a confirmation email; they never need an account. - Chase the leaver before the last day
Set a leaving date and that person's page becomes a return checklist of everything they hold, with reminders at 14, 7 and 2 days before they go — to them and to your account's users. - Export the device inventory when you are asked
The Cyber Essentials export lists asset tag, device make and model, type, serial, owner and email, status, purchase date and OS notes, with retired kit excluded.
Getting the device inventory straight for Cyber Essentials
A Cyber Essentials self-assessment asks you to describe the devices in scope and who uses them. There is no prescribed register document and nothing to upload with the questionnaire — what the questions need is an inventory you can answer from. Four things worth doing before you export:
- Settle what is in scope. The export covers what is in your KitLog register — end-user devices you issue to people. Anything else in scope for your assessment, from servers to personal devices used for work, is a decision you make and record elsewhere.
- Clear the unassigned lies. A laptop marked Available that is actually in somebody's bag is the exact gap the questions are testing for. Your dashboard flags this before an assessor does.
- Close the leavers. A person who left three months ago still holding a device is a finding, and it is on the dashboard as an alert rather than hidden in the register.
- Keep the make, model and operating system current. The device questions ask about supported software, so an inventory that still describes a machine two refreshes ago answers them wrongly.
Questions, answered
- Is this enough for Cyber Essentials?
- It gives you the device inventory the questions rely on — owner, device, serial, status — as a CSV you can work from. Cyber Essentials sets no prescribed register format and applicants do not submit one, so treat it as preparation evidence for your own submission rather than a certification service.
- How is this different from an MDM?
- An MDM configures and controls the device. KitLog records custody and history: who holds it, since when, what condition it was in, and what happened at every handover. Plenty of small companies run both; neither replaces the other.
- Can we track devices we do not manage, like a phone or a monitor?
- Yes. An asset is anything you want to hold somebody accountable for, and nothing needs an agent installed. The trade-off is the same one throughout: KitLog knows what you record, and nothing it has not been told.
- What happens to the record when a device is retired?
- Retiring an asset asks for a reason and keeps its whole history. Retired kit drops out of the device inventory export while staying in the register, which is what you want when someone asks what happened to it.
Simple pricing, whatever the sector
Starter is £9/month + VAT for up to 300 assets, Growth £39/month + VAT for up to 10,000. Unlimited users on every plan, a 14-day free trial with no card, cancel yourself anytime and a 30-day money-back guarantee.
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