Can I see whether an item is free for next weekend?

Not as a forward booking. KitLog tells you what an item is doing now — who holds it and when it is due back — and flags a clash on the kit-out board when you try to issue something that is already out. Kit lists for future events are plans, not reservations.

No. Crew are people records: they hold kit, receive confirmation and return emails, and never sign in. Only colleagues who help run the register are invited as users, and users are unlimited on every plan.

Can one bundle be used on two events?

Yes. A bundle is a saved list of items, so the same “Camera kit A” can appear on as many events as you like. What cannot happen twice is the loan: an item can only be out with one holder at a time.

What about cables, batteries and other untagged bits?

Add them to a bundle as counted extras rather than tagging every XLR. They travel with the bundle, and the handover records how many went out and how many came back.

Event & production companies

Kit out the event. Get it all back.

Cameras, radios, PA, cables — event kit lives in vans and venues, not in a cupboard. KitLog tracks who has what, per event, and chases it back when the event wraps.

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Kit list per event
Reusable rigs as bundles
Clash warnings before load-out
Condition out and in

The job is the unit, not the item

Production kit does not live on a shelf between uses — it moves from job to job in flight cases, and the question is never “where is item 41”, it is “is Saturday's list complete and who signed for it”. KitLog is built that way round: an event holds a kit list, the list becomes loans in one action, and the loans come back against the event that created them.

Sound familiar?

“The kit list for Saturday is a WhatsApp message from March.”

“Two radios and a lens didn't come back from the last job. Nobody knows who had them.”

“Every event starts with an hour of 'where is the…'”

How KitLog handles it

Event kit-out board

Build the kit list per event, see readiness at a glance, and kit out every ready item to a crew in one click — due back the day the event ends.

Bundles

Save your standard rigs — “Camera kit A”, “PA small” — and add a whole bundle to an event at once.

Crews with an accountable lead

Kit goes out to a team, recorded against its leader, so one named human is responsible for getting it back.

Condition notes, out and in

“Small dent on lid” recorded at sign-out settles the argument at sign-in.

QR labels

Print label sheets, stick them on flight cases and bodies — scanning one opens the asset's history.

The week around an event

Build the list while the job is still a conversation
Create the event with its dates, drop your standard rigs on as bundles and search in the odd extra. Nothing is committed to anybody yet — a kit list is a plan.
Read the board before load-out
Every item on the list shows as ready, already out, or a clash — the kit-out board names the person holding anything that is out on another job, so the substitution happens in the office rather than in the van.
Kit out in one action
Issue every ready item to the crew in a single step, due back the day the event ends. Kit issued to a team is recorded against its leader, so one named person is accountable for the case.
Mark it all returned, with condition
The event's own return page lists each loan and asks for its condition. “Small dent on the lid” written at load-out is what settles the conversation at load-in.
See what never came back
Anything still open after the end date shows as overdue and is chased by email, and the item's history keeps the job it went out on.

When a client or an insurer asks

Two conversations decide whether a damaged or missing item costs you money. Both are won with a record that existed before the argument.

Condition at both ends. The note taken at sign-out and the note taken at return are stored on the loan, dated, with the person who recorded each.
Who signed for the case. Kit issued to a crew is recorded against the team's leader, and the assignment is in the item's permanent history.
What went on which job. Each asset's history lists every assignment, the event it belonged to and when it came back.
A serial you can quote. Serial number, asset tag, purchase date and purchase cost sit on the asset, so a claim form is a copy-out rather than an archaeology exercise.

Questions, answered

Can I see whether an item is free for next weekend?: Not as a forward booking. KitLog tells you what an item is doing now — who holds it and when it is due back — and flags a clash on the kit-out board when you try to issue something that is already out. Kit lists for future events are plans, not reservations.
Do crew need logins?: No. Crew are people records: they hold kit, receive confirmation and return emails, and never sign in. Only colleagues who help run the register are invited as users, and users are unlimited on every plan.
Can one bundle be used on two events?: Yes. A bundle is a saved list of items, so the same “Camera kit A” can appear on as many events as you like. What cannot happen twice is the loan: an item can only be out with one holder at a time.
What about cables, batteries and other untagged bits?: Add them to a bundle as counted extras rather than tagging every XLR. They travel with the bundle, and the handover records how many went out and how many came back.

Simple pricing, whatever the sector

Starter is £9/month + VAT for up to 300 assets, Growth £39/month + VAT for up to 10,000. Unlimited users on every plan, a 14-day free trial with no card, cancel yourself anytime and a 30-day money-back guarantee.

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KitLog for: Event & production companies · IT teams & MSPs · Schools & colleges · Charities & nonprofits